Corporate Secretary Services
Company Secretary Services in Singapore for ACRA Compliance & Growth
In Singapore’s highly regulated business environment, corporate secretarial services are essential for companies to remain compliant and operate efficiently. A company secretary plays a critical role in ensuring that your business in Singapore adheres to statutory requirements, maintains accurate records, and fulfils its legal obligations.
For businesses in Singapore, appointing a qualified corporate secretary is not just a legal requirement, it’s also a strategic move to streamline compliance and focus on growth. From managing annual filings to ensuring board resolutions are properly executed, a corporate secretary safeguards your company’s governance and reputation.
At Tianlong, we provide comprehensive corporate secretary services. With our expertise, you can navigate Singapore’s regulatory landscape with ease, reduce administrative burdens, and avoid penalties for non-compliance. Whether you are setting up a new company or looking for a reliable partner to manage ongoing requirements, we’re here to help.
Discover how Tianlong’s expertise can simplify compliance for your company.
The Role of a Corporate Secretary in Singapore
In Singapore, the Companies Act mandates that every company appoint a corporate secretary within six months of incorporation. This role is crucial in ensuring the company complies with legal obligations and maintains good governance. Failing to appoint a corporate secretary or meet compliance requirements can lead to penalties, legal actions, and reputational damage.
Our company secretarial services in Singapore ensure timely filings, updated registers, and transparent reporting.
Key Responsibilities of a Corporate Secretary
A corporate secretary undertakes a wide range of duties, including:
- Maintaining Statutory Registers and Records: Ensuring up-to-date and accurate statutory records, such as the register of members, directors, and shareholders.
- Preparing and Filing Annual Returns: Submitting accurate and timely filings with the Accounting and Corporate Regulatory Authority (ACRA) to meet legal deadlines.
- Ensuring Compliance with Deadlines: Monitoring key dates, such as annual general meetings (AGMs), and ensuring timely compliance with legal obligations.
Why Compliance Matters
Non-compliance with Singapore’s regulatory requirements can lead to severe consequences:
- Companies that fail to file annual returns face penalties of up to $300 per late submission.
- Persistent non-compliance may result in the company being struck off the ACRA register or prosecution of its directors.
Recent Compliance Changes
Singapore has introduced stricter enforcement of corporate governance standards in recent years. For example, the tightening of beneficial ownership transparency rules requires corporate secretaries to maintain updated information on registrable controllers.
Partnering with a Corporate Secretarial Firm
Engaging a trusted secretary service company for secretarial services in Singapore is more critical than ever. Tianlong, a trusted corporate secretarial firm, ensures that your company remains compliant with evolving regulations, so that you can focus on growth.
Why Tianlong is the Trusted Choice for Corporate Secretary Services
At Tianlong, we understand that businesses in Singapore require more than just a basic service to meet their corporate compliance needs. As a leading corporate secretary provider Singapore, we go beyond routine filings to offer proactive, expert-driven solutions tailored to your company’s unique requirements.
What Sets Tianlong Apart?
- Certified Experts with Extensive Experience
As a corporate secretarial firm, our team comprises certified professionals with years of experience managing compliance for businesses across various industries. Whether you’re a startup or a well-established enterprise, we ensure your operations meet Singapore’s rigorous regulatory standards seamlessly. - Tailored Solutions for Every Business
Tianlong provides flexible service packages designed to cater to SMEs, startups, and large enterprises. From cost-effective basic packages to comprehensive compliance management plans, we align with your needs and budget. - Proactive Compliance Monitoring
Compliance deadlines can be daunting, but Tianlong’s proactive approach ensures you never miss a filing or submission. Our dedicated experts, including your assigned business service accountant, monitor key dates and keep you informed, helping you stay ahead of ACRA requirements.
Our Corporate Secretarial Services
Whether you’re looking to hire a company secretary for ongoing support or need one-off assistance with regulatory filings, our team of certified experts has you covered.
We provide reliable, end-to-end corporate secretary service in Singapore to maintain compliance and governance.
Explore our key service offerings below:
Timely Filing with ACRA
We ensure all mandatory filings, including annual returns, are completed on time to avoid penalties.
Preparation of Essential Documents
From financial statements to AGM notices, we handle all compliance paperwork efficiently. Our service accountant will ensure financial accuracy aligns with your corporate filings.
Proactive Monitoring
Never miss an important compliance deadline again. Our proactive reminders and tracking systems keep your company ahead of schedule, delivering peace of mind through dependable company secretarial services in Singapore.
ACRA Filing Penalties & Compliance Risks
Missing regulatory deadlines in Singapore isn’t just inconvenient—it can result in real consequences. A lapse in filings may lead to financial penalties, reputational damage, or even removal from the ACRA register.
Failing to appoint a qualified company secretary for your business in Singapore may also lead to director liabilities. If your in-house team lacks capacity or expertise, accounting outsourcing in Singapore can help ease the burden. With an outsourced company secretary, you can avoid these risks while ensuring year-round compliance.
Stay informed by reviewing the latest ACRA annual return penalties.
Corporate Governance Advisory
Strong governance practices are essential for long-term success. As a dedicated corporate secretary provider in Singapore, we offer the following services:
- Expert advice from your assigned corporate accountant on governance frameworks to ensure your board operates effectively and ethically.
- Implementation of governance best practices, aligning with Singapore’s legal requirements.
- Periodic reviews and audits of governance processes to mitigate risks and enhance transparency.
Changes to Company Structure
Companies evolve, and with that come necessary structural changes. Tianlong provides expert assistance in managing these transitions:
Director and Shareholder Updates
We manage appointments, resignations, and changes in shareholder details with ease, helping you hire company secretary support for these administrative tasks.
Amendments to Constitution
Our legal and compliance team ensures that updates to your company constitution are filed properly with ACRA.
Business Structure Modifications
From sole proprietorships to complex corporate entities, we manage the paperwork and filing for seamless changes. Our transparent corporate secretarial services fees ensure you're never caught off guard.
Meeting Preparation and Record-Keeping
Well-run meetings and thorough documentation are critical for good governance. We support this with end-to-end coordination, offering peace of mind through our trusted secretary service in Singapore.
Minutes Preparation
We provide accurate records of board and shareholder meetings, ensuring that key decisions are properly documented and compliant.
Statutory Books Management
Our team maintains updated statutory registers, reducing risk and ensuring readiness for audits or ACRA requests. This is fully managed by your assigned outsourced company secretary.
Meeting Coordination
From sending agendas to circulating minutes, we manage all meeting logistics. We also support integration with financial reporting via our outsource accounting services.
In-House vs Outsourced Company Secretary in Singapore
When deciding whether to hire a company secretary or engage an outsourced company secretary, the key factors are cost, efficiency, and compliance.
For SMEs, outsourcing to a trusted corporate secretarial firm is often the smarter choice, it reduces overheads, ensures regulatory accuracy, and provides access to experienced professionals familiar with ACRA’s requirements.
In short, outsourcing offers lower costs and guaranteed compliance without the need for in-house management.
| Criteria | In-House Secretary | Outsourced Company Secretary |
|---|---|---|
| Cost | Monthly salary + CPF + benefits | Flexible plans with no overhead |
| Expertise | Limited to one person | Team of professionals across disciplines |
| Compliance Risk | High during staff turnover | Proactive updates, reminders & tracking |
| HR Overhead | Requires onboarding, payroll | None – handled by your provider |
| Scalability | May require frequent hiring | Easily scales with business growth |
| Best For | Large MNCs with internal teams | SMEs and startups using accounting outsourcing in Singapore |
Why Outsource Your Company Secretary?
Many SMEs and startups in Singapore choose to engage an outsourced company secretary to stay compliant while focusing on business growth. Instead of managing filings, resolutions, and statutory deadlines internally, outsourcing ensures that these responsibilities are handled accurately and efficiently.
Partnering with an experienced corporate secretary provider in Singapore like Tianlong offers clear advantages:
Saves time and overhead
No need to hire a company secretary or maintain in-house administrative support.
Avoids compliance errors
Tasks are managed by professionals familiar with ACRA regulations and corporate governance.
Access to expert advisory
Receive guidance on regulatory changes, best practices, and board matters.
Seamless continuity
Service remains uninterrupted even during internal staff changes.
Scalable for business needs
Support can easily grow with your company’s structure and expansion plans.
Common Company Secretarial Challenges We Solve
Many businesses run into secretarial issues that stem from tight timelines, unclear requirements, or unfamiliar regulatory updates. These challenges often look small at first but can quickly create compliance risks if not handled correctly. Our role is to keep your statutory matters accurate, timely, and fully aligned with ACRA’s expectations.
Missed ACRA Deadlines
Annual filings, AGM requirements, and statutory updates can be easy to overlook while managing daily operations. Missed deadlines may trigger penalties or follow up notices. We help businesses stay on schedule with structured reminders and timely submissions.
Improper Shareholder Resolutions
Resolutions that are incomplete, incorrectly worded, or filed in the wrong sequence can cause delays during audits, bank updates, or transactions. We prepare and review resolutions to ensure they meet formal requirements and reflect each decision accurately.
Wrong Document Format Or Missing Information
ACRA submissions often require specific formats, supporting documents, or signatures. Errors can lead to rejected filings or repeated uploads. We ensure documents are clean, compliant, and ready for acceptance.
Unclear Changes To Company Officers Or Share Structure
Appointments, cessations, transfers, and allotments must be recorded precisely within stipulated timelines. Missteps may create discrepancies in public records. Our guidance helps companies update information smoothly and maintain clean registers.
Difficulty Keeping Track Of Statutory Registers
Registers of members, directors, charges, and controllers must be maintained accurately at all times. Many businesses struggle with outdated or incomplete records. We manage and reconcile these registers so they remain audit ready.
Confusion During Regulatory Updates
ACRA periodically revises requirements, formats, or processes, which can be challenging for busy teams to track. We interpret these updates and translate them into clear steps for your business.
Limited Internal Resources
Many companies do not have dedicated staff to handle recurring secretarial tasks. This can lead to backlogs or rushed submissions. Our support gives your business consistent, reliable attention without stretching your team.
Corporate Secretarial Services Fees in Singapore
Transparency in pricing is essential when choosing a corporate secretary service in Singapore. Low upfront rates can sometimes conceal hidden fees or limited support, leading to compliance risks later on.
At Tianlong, our corporate secretarial services fees are straightforward and competitive, starting from S$300 per year for core compliance filings. Packages are customised based on your company’s structure, transaction volume, and governance requirements ensuring you only pay for what you truly need.
With Tianlong, you’ll have a dedicated company secretary in Singapore who provides dependable, ongoing support without hidden costs or restrictive terms. Our focus on clarity and accountability means you can plan your budget confidently while maintaining full compliance year-round.
Tianlong’s structured systems, experienced team, and governance-driven approach ensure every aspect of your compliance is handled with precision, allowing you to concentrate on what matters most: running your business.
How to Get Started with Our Corporate Secretarial Services
Getting started with Tianlong is easy. Follow these three simple steps to enjoy hassle-free service from a trusted company secretary partner in Singapore:
1. Free Consultation: Speak to our team for a no-obligation consultation. We’ll understand your business needs and compliance requirements.
2. Proposal and Package Selection: Receive a tailored proposal outlining the best-suited services and packages for your company. Choose what fits your goals and budget.
3. Service Implementation and Ongoing Support: Once you approve, we’ll handle the onboarding and take care of your corporate secretarial tasks, ensuring smooth and proactive management.
Ready to streamline your corporate governance? Get started today and let us support your business success!
Frequently Asked Questions
We encourage questions and glad to answer them for you.
What are corporate secretarial services?
Corporate secretarial services help manage a company’s regulatory and compliance requirements. This includes filing annual returns, maintaining statutory records, and ensuring adherence to Singapore’s Companies Act. These services streamline governance and allow businesses to focus on growth.
Why is a corporate secretary mandatory in Singapore?
Under the Companies Act, all companies in Singapore must appoint a corporate secretary within six months of incorporation. The secretary ensures compliance with statutory obligations, such as filing with ACRA and maintaining proper corporate records, to avoid penalties or legal issues.
How much do corporate secretarial services cost in Singapore?
The cost of corporate secretarial services varies depending on the scope of services required. It can range from $300 to $1,000 annually for basic compliance to more comprehensive packages for larger companies. If you’re searching for one of the cheapest corporate secretary services in Singapore, Tianlong is your one-stop solution. We focus on transparent pricing tailored to your business needs.
Can startups benefit from corporate secretarial services?
Yes, startups can benefit greatly from corporate secretarial services that ensure compliance, reduce administrative burdens, and provide expert guidance on governance. Tianlong’s scalable solutions are specifically designed to support startups as they grow.
What documents does Tianlong handle for my company?
We handle everything from annual return filings and board resolutions to AGM notices, shareholder updates, and ACRA correspondence. All statutory registers are maintained by our team for full compliance.
Can I switch my corporate secretary to Tianlong mid-year?
Yes, you can. We make the transition smooth by liaising with your current provider and ensuring continuity. There’s no need to wait for the end of the financial year to switch over.
Why should I outsource company secretarial work instead of hiring in-house?
Outsourcing saves you recruitment costs, reduces compliance risks, and gives you access to a team of experts. With Tianlong, you get peace of mind without the overhead of managing an internal hire.
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